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Wedding Coordination & Floral

At The Swan Barn Door, we take the planning off your shoulders but never out of your hands with our Wedding Coordination packages. Wedding coordination starts with a personal consultation where we get to know the two of you – your style, your stories, your vision for your wedding. Then we combine meticulous planning and attention to detail to plan the wedding of your dreams. Wedding coordination gives you peace of mind so you are able to relax and enjoy the most important day of your lives.

Day Of Wedding Coordination

  • Complimentary initial consultation and one follow up meeting prior to the wedding day
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) for introduction and to confirm the day of vendor contact information
  • Collaborative creation and distribution of itinerary to wedding party and vendors
  • Creation of floor plan
  • Coordinate ceremony rehearsal with officiant
  • One hour of onsite rehearsal coordination
  • Supervise assist with ceremony set up
  • Etiquette & general wedding guidance
  • Eight hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Partial Wedding Planning

  • Complimentary initial consultation and up to five meetings with our in-house wedding planner (with or without vendors) prior to the wedding day
  • Vendor guidance
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) to confirm day of vendor contact information
  • Creation of floor plan
  • Collaborative creation and distribution of itinerary to wedding party and vendors
  • Coordinate ceremony rehearsal with the officiant
  • Rehearsal coordination
  • Supervise and assist with ceremony & reception set up
  • Supervise and assist with end of night take down immediately following the reception
  • Etiquette, design and general wedding questions. Twelve hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Full-Service Wedding Planning

  • Complimentary initial consultation meeting and up to eight meetings with our in-house wedding planner (with or without vendors) prior to wedding day
  • Planning & organizing wedding details
  • Creative guidance with Save the Date and Invitation wording and etiquette
  • Vendor research, inquiries, quotes and recommendations
  • Vendor/venue appointment bookings
  • Vendor contract review
  • Vendor logistical coordination and task management
  • Creation of floor plan
  • Budget recommendations, tracking, & priority outline
  • Make arrangements for hotel room block(s)
  • Coordinate guest and wedding party transportation options
  • Distribute final payments and gratuities to vendors (payments provided by client)
  • Payment schedule assistance
  • Assistance establishing food and beverage menu for reception
  • Etiquette and general wedding questions
  • Assist with design, theme, color scheme, decor concept, etc.
  • Help with selection of wedding favors
  • Help with selection of bridal party gifts (i.e. ordering and delivering)
  • Rehearsal coordination
  • Collaborative creation and distribution of itinerary to wedding party and vendors
  • Supervise and assist with ceremony and reception set up
  • Supervise and assist with end of night take down immediately following reception
  • Assistance returning rentals after the wedding (i.e. cake stand, linens, etc.)
  • Unlimited access to our in-house wedding coordinator via email and phone to answer any questions or concerns
  • Coordinate large rental item pick up with venue and appropriate vendors
  • Sixteen hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Add-ons • Rentals • Design • Floral

The Swan Barn Door offers a variety of upgrades including rentals, add-ons and floral packages that can be purchased separately to either design your entire day or to complement the design and decorations you may already have in place. Customized quotes are available upon request.

Meet the team

Candace Blakeslee

I am a people person through and through. As part of a conference I attended I had to take a talent survey. It came back saying, ‘Your purpose is to help people elevate their game by creating remarkable environments and experiences. This is you at your best and most fulfilled. Use your purpose to guide all your decisions, build relationships, maximize your impact and accelerate growth.” Needless to say I was shocked, they nailed it!  My professional resume is very customer service oriented with the past several years spent in human resources. I enjoy volunteering and have supported our local humane society by helping to organize fundraising events and training shelter dogs in basic obedience to make them more adoptable. I have served our local youth hockey community for years in various roles from working in the concession stand to board president and even player billet for our local junior team. My volunteer experience has taught me there is no job too big or too small and that when people come together nothing is impossible.  
 
With a client-centric focus, wedding planning allows me the opportunity to connect and collaborate with you to make your wedding day everything you dreamed of. You already chose the perfect setting in the Swan Barn Door! I believe communication is key and every small detail is as important as every big one. I’m an organized, efficient, dedicated individual that will design, plan and problem solve so your wedding is not only beautiful but effortlessly flows from start to finish. I look forward to creating a day that reflects your personalities, your style and your love for one another. I will work to ensure you have no worries and can truly enjoy all the special moments of your day making lasting memories with each other, your family and guests.  
 
When I am not busy working, planning or volunteering, I love spending time with my husband, our two sons and daughter-in-law as well as my extended family and two very spoiled dogs. I love nature and am always capturing photos of something I find beautiful, entertaining or interesting. Living on a cranberry flowage ensures I have an abundance of subjects to photograph! In the summer I enjoy being outdoors as much as possible. Boating, hiking, kayaking, fishing and just relaxing on the deck are some of my favorite activities. In the winter, between my time scoring hockey games, you will find me in front of the fireplace with a coffee and a good book or watching a favorite movie. I love to travel near and far and to explore and experience new places and meet new people whenever possible.
 

As part of the Swan family, I look forward to working with you to create the most amazing day ever – your wedding day! 

Brianna Drake-Burmania

My name is Brianna Drake-Burmania, and I am the new wedding coordinator/planner for The Swan Barn Door’s Coordinating Team. A little background about me! I was raised in a small town here in Wisconsin with my two sisters and little brother. I attended MPTC for Early Childhood Education where I received my Associate’s Degree, then proceeded to obtain my Bachelor’s Degree in Elementary Education at UW-Oshkosh, all while working in my hometown’s daycare.

 

You may be wondering how I went from teaching to wedding coordinating. My oldest sister, Brittney, got married at The Swan Barn Door in 2019 with me by her side! Soon after, Brittney started working at The Barn as their wedding coordinator/planner and florist. I had the privilege of helping her set up weddings, design floral pieces, and decorate the venue. This is where I fell in love with everything weddings! I take this job very seriously, and love being the person you can count on to execute your ideas and day flawlessly!

 

In my profession, I had to be organized, plan materials months in advance, be detail-oriented, and work hard to achieve my personal goals. I hope to bring the same drive and passion to all the weddings I get to be a part of. I am so excited to be a part of this team, meet future brides, grooms, and their families! I hope to make each and every wedding run smoothly to help relieve some wedding day stressors! Your day should consist of you enjoying each other and your guests while I take care of all the little things behind the scenes. If there is one thing I learned from helping assist my sister, corralling a classroom of twenty 4-year-olds is not a whole lot different than managing a group of wild wedding guests.


Thank you for entrusting me to be a part of your big day!

Schedule Your Tour Today

Interested in seeing our barn venue? Fill out the form below to book your tour or call us at (608) 254-5900.
This venue is magical! We, along with all of our guests, absolutely loved it! We had our ceremony outside, the cocktail out on the great patio, and the reception with full band inside. Everything was perfect and Kari made sure we had everything we needed.
AmyBride
This place is a dream for an October autumn wedding. I was the coordinator for a recent wedding at the barn and the ceremony was magical. I will also mention that now that the Swan Barn offers catering, dinner and coordination run more smoothly. Always great to work with the Swan Barn!
HeatherWedding Coordinator
The Swan Barn Door was such a joy to work with. They were so accommodating throughout the entire process. They allowed us to visit as many times as we wanted as the barn was being built and were always responsive to email questions in a timely manner. Paul & Kari are truly such great people and I'd recommend them & the barn over and over again. We received so many comments on the craftsmanship & detail within the barn. It was the perfect place to have our wedding & I will cherish it forever!
AveryBride
I could not be happier with my experience with the Swan Barn Door for my Nov. 4th, 2017 wedding. From the very start, they were so accommodating and responsive. Kari helped me with everything from who they recommended for vendors and working with our band, to being open to customizing our bar menu. She also gave us more than enough time for setup and takedown, which was a huge stress reliever.
HeatherBride
Swan Barn did an amazing job with our wedding! We started looking at the barn Nov 2015 and it was just a hole in the ground. Come our wedding September 2017 the barn was something we couldn't even have imagined! The kindness and honesty with Kari and the amazing barn they built was something I'd recommend to anyone!
JessieBride