Wedding Coordination & Planning

At The Swan Barn Door, we take the preparations off of your shoulders but never out of your hands with our wedding coordination packages. That starts with a personal consultation where we get to know the two of you – your style, your stories. Then we combine meticulous planning and attention to detail to plan the wedding of your dreams. Which leaves you free to relax and enjoy the most important day of your lives, stress-free.

  • Swan 1
  • Swan 2
  • Swan 3

Day Of Wedding Coordination

  • Complimentary initial consultation meeting & one follow up meeting prior to the wedding day
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) for introduction & to confirm the day of vendor contact information
  • Collaborative creation & distribution of itinerary to wedding party and vendors
  • Creation of floor plan
  • Coordinate ceremony rehearsal with officiant
  • One hour of onsite rehearsal coordination
  • Supervise & assist with ceremony set-up
  • Etiquette & general wedding guidance
  • Eight hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Partial Wedding Planning

  • Complimentary initial consultation meeting & up to five meetings with Lexi (with or without vendors) prior to the wedding day
  • Vendor guidance
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) to confirm day of vendor contact information
  • Creation of floor plan
  • Collaborative creation & distribution of itinerary to wedding party and vendors
  • Coordinate ceremony rehearsal with the officiant
  • Rehearsal coordination
  • Supervise & assist with ceremony & reception set-up
  • Supervise & assist with end of night take-down immediately following the reception
  • Etiquette, design, & general wedding questions Twelve hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Full-Service Wedding Planning

  • Complimentary initial consultation meeting and up to eight meetings with Kayla with and without vendors prior to wedding day
  • Planning & organizing wedding details
  • Creative guidance with Save the Date and Invitation wording and etiquette
  • Vendor research, inquiries, quotes, & recommendations
  • Vendor/venue appointment bookings
  • Vendor contract review
  • Vendor logistical coordination and task management
  • Creation of floor plan
  • Budget recommendations, tracking, & priority outline
  • Make arrangements for wedding day hotel room blocks, etc.
  • Coordinate guest & wedding party transportation options
  • Distribute final payments & gratuities to vendors (payments provided by client)
  • Payment schedule assistance
  • Assistance establishing food & beverage menu for reception and ceremony
  • Etiquette & general wedding questions
  • Assist with design, theme, color scheme, decor concept, etc.
  • Help with selection of wedding favors
  • Help with selection of bridal party gifts (i.e. ordering & delivering)
  • Rehearsal coordination
  • Collaborative creation & distribution of itinerary to wedding party & vendors
  • Supervise & assist with ceremony & reception set-up
  • Supervise & assist with end of night take-down immediately following reception
  • Assistance returning rentals after the wedding (i.e. cake stand, linens, etc.)
  • Unlimited access to Kayla via email & phone to answer any questions or concerns
  • Coordinate large rental item pick up with venue & appropriate vendors
  • Sixteen hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries & vendor set up
  • Access to Wedding Emergency Kit

Add-ons • Rentals • Design • Floral

 

Each wedding coordination package can be upgraded to include additional add-ons including rental items, design assistance, and floral packages to accommodate your specific needs.


Add-ons, rentals, design assistance, & floral packages can also be purchased separately to compliment coordination, planning, or decorations you may already have in place.


Wedding Coordination Package pricing information & customized quotes available upon request.

Wedding Coordinators

wedding coordination the swan barn door

Kayla D`Asto

Wedding Coordinator

I was born in South Chicago, but I was raised in the great state of Wisconsin. I attended Madison Area Technical College for Massage Therapy. When I attended, I made the Dean’s List the semesters I attended. I have strong communication skills and love paying attention to detail down to the smallest of ideas. I thrive when pressure is highest to help others face many different challenges.

 

With over 4 years in customer service, 3 years as a Certified Nursing Assistant, and 4 years as a medical receptionist, I strive to be prepared for any challenges in front of me. I also always try to exceed one’s expectations and provide the best customer service.

 

I recently joined the Swan Barn Door this year full of excitement, ready to make dreams come true as we make lifetime memories! I can’t wait to showcase my creativity and work ethic through The Swan Barn Door Wedding Coordination and Wedding Planning Services.

 

When I am not hard at work making your dreams come true, you can catch me spending time with my family or spending time with my two little Puggles, Moose and Bandit. You also find me watching the latest Netflix trend, working out, finding new ideas for brides, and a lot of the time spent at home with my fiancé joking and playing around. I am hardworking, detail-oriented, dedicated, and passionate about making all of you brides’ and grooms’ dream weddings come to flourish and exceed your expectations! I look forward to working with all of you amazing future brides and grooms to make this your special day – one you will never forget!

Brittney Roberts Wedding Coordinator at The Swan Barn Door

Brittney Roberts

Wedding Coordinator

The moment I stepped foot into The Swan Barn Door I knew it had to be the place I married my best friend and celebrated with friends and family. I fell in love with the ambiance, amazing sculpted tree root chandeliers, and the canopy of trees over the ceremony space. Now the only problem was I still did not have a ring on my finger! After ten years of dating, a few not-so-subtle hints, my high school sweetheart FINALLY popped the question and the wedding planning had begun! Jon and I tied the knot in August 2019 at The Swan Barn Door, and we have since welcomed our daughter, Palmer!

 

One thing you should know about me is I am very ambitious! After I graduated from Marian University with my Bachelors in Radiologic Technology I went straight back for my Masters in Organizational Leadership. While in my master’s program I worked as an x-ray and CT Technologist. I love everything about my job and getting to connect with my patients and being the hand they can hold during some of the scariest moments in their lives. During my time as a technologist, I got to build on my skillset of connecting with people and really listening to them. I have strong communication skills and am a very congenial individual!

 

Being a part of a big family means a lot of bridal showers, weddings, and baby showers. I had the privilege of planning, decorating, and executing these special moments in my loved one’s lives and it meant the world to me, and this is where I found my passion for event planning and coordinating. I have always had a niche for planning, organization, and making a vision become reality. I cannot wait to plan your big day together and make this time a little less stressful and a whole lot more enjoyable! I love to keep up with new trends, but mix in a bit of traditional style when it comes to weddings. I take pride in how detail-oriented I am and my desire to execute your big day flawlessly! I have no doubt my passion for what I do will show through my work and your day will be just how you have imagined it!

Schedule Your Tour Today

Interested in seeing our barn venue? Fill out the form below to book your tour or call us at (608) 254-5900.