Wedding Coordination & Planning

At The Swan Barn Door, we take the preparations off of your shoulders but never out of your hands with our wedding coordination packages. That starts with a personal consultation where we get to know the two of you – your style, your stories. Then we combine meticulous planning and attention to detail to plan the wedding of your dreams. Which leaves you free to relax and enjoy the most important day of your lives, stress-free.

Day Of Wedding Coordination

  • Complimentary initial consultation meeting & one follow up meeting prior to wedding day
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) for introduction & to confirm day of vendor contact information
  • Collaborative creation & distribution of itinerary to wedding party and vendors
  • Creation of floor plan
  • Coordinate ceremony rehearsal with officiant
  • One hour of onsite rehearsal coordination
  • Supervise & assist with ceremony set-up
  •  Unlimited access to Lexi via email & phone to answer any questions or concerns
  • Etiquette & general wedding guidance
  • Eight hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Partial Wedding Planning

  • Complimentary initial consultation meeting & up to five meetings with Lexi (with or without vendors) prior to the wedding day
  • Vendor guidance
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) to confirm day of vendor contact information
  • Creation of floor plan
  • Collaborative creation & distribution of itinerary to wedding party and vendors
  • Coordinate ceremony rehearsal with officiant
  • Rehearsal coordination
  • Supervise & assist with ceremony & reception set-up
  • Supervise & assist with end of night take-down immediately following reception
  • Etiquette, design, & general wedding questions
  • Unlimited access to Lexi via email & phone to answer any questions or concerns
  • Twelve hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Full-Service Wedding Planning

  • Complimentary initial consultation meeting and up to eight meetings with Lexi with and without vendors prior to wedding day
  • Planning & organizing wedding details
  • Creative guidance with Save the Date and Invitation wording and etiquette
  • Vendor research, inquiries, quotes, & recommendations
  • Vendor/venue appointment bookings
  • Vendor contract review
  • Vendor logistical coordination and task management
  • Creation of floor plan
  • Budget recommendations, tracking, & priority outline
  • Make arrangements for wedding day hotel room blocks, etc.
  • Coordinate guest & wedding party transportation options
  • Distribute final payments & gratuities to vendors (payments provided by client)
  • Payment schedule assistance
  • Assistance establishing food & beverage menu for reception and ceremony
  • Etiquette & general wedding questions
  • Assist with design, theme, color scheme, decor concept, etc.
  • Help with selection of wedding favors
  • Help with selection of bridal party gifts (i.e. ordering & delivering)
  • Collaborative creation & distribution of itinerary to wedding party & vendors
  • Rehearsal coordination
  • Supervise & assist with ceremony & reception set-up
  • Supervise & assist with end of night take-down immediately following reception
  • Assistance returning rentals after the wedding (i.e. cake stand, linens, etc.)
  • Unlimited access to Lexi via email & phone to answer any questions or concerns
  • Coordinate large rental item pick up with venue & appropriate vendors
  • Sixteen hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries & vendor set up
  • Access to Wedding Emergency Kit

Add-ons, Rentals, Design, & Floral

Each package can be upgraded to include additional add-ons including rental items, design assistance, & floral packages to accommodate your specific needs.
Add-ons, rentals, design assistance, & floral packages can also be purchased separately to compliment coordination, planning, or decorations you may already have in place.
Package pricing information & customized quotes available upon request.
wedding coordination

Alexis Artuso

Meet Our Wedding Coordinator

Hello, I’m Alexis (I often go by Lexi or Lex) Artuso.
Wisconsin raised, I participated in Art Club throughout high school and went on to attend University of Wisconsin Madison. Meeting Dean’s List expectations, I graduated with a Bachelor of Fine Arts. I have strong communication skills and exceptional attention to detail. I thrive under pressure and love a challenge!
With over 15 years experience working in the service industry, I strive to exceed expectations and provide excellent customer service. I joined The Swan Barn Door in 2018 and absolutely fell in love with wedding coordination; assisting in preparations, participating in the experience, and watching priceless memories being made. I am thrilled to showcase my creativity and work ethic through The Swan Barn Door Wedding Coordinating and Wedding Planning Services.
When I am not working you can find me hiking or exploring nature trails with my Australian Cattle Dogs, Dotty and Derby. I have a great appreciation for nature and the variety of seasons Wisconsin offers. I also enjoy creating hand drawn signage, crafting, and dyeing clothing and accessories.
I am dedicated, passionate, and genuinely excited to bring couples dreams to life. I look forward to working with you to create an unforgettable experience and memories that will last a lifetime.