Wedding Coordination & Floral

At The Swan Barn Door, we take the preparations off of your shoulders but never out of your hands with our wedding coordination packages. That starts with a personal consultation where we get to know the two of you – your style, your stories. Then we combine meticulous planning and attention to detail to plan the wedding of your dreams. Which leaves you free to relax and enjoy the most important day of your lives, stress-free.

Day Of Wedding Coordination

  • Complimentary initial consultation meeting & one follow up meeting prior to the wedding day
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) for introduction & to confirm the day of vendor contact information
  • Collaborative creation & distribution of itinerary to wedding party and vendors
  • Creation of floor plan
  • Coordinate ceremony rehearsal with officiant
  • One hour of onsite rehearsal coordination
  • Supervise & assist with ceremony set-up
  • Etiquette & general wedding guidance
  • Eight hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Partial Wedding Planning

  • Complimentary initial consultation meeting & up to five meetings with Kayla (with or without vendors) prior to the wedding day
  • Vendor guidance
  • Vendor contract review
  • Contact vendors (contracted by couple in advance) to confirm day of vendor contact information
  • Creation of floor plan
  • Collaborative creation & distribution of itinerary to wedding party and vendors
  • Coordinate ceremony rehearsal with the officiant
  • Rehearsal coordination
  • Supervise & assist with ceremony & reception set-up
  • Supervise & assist with end of night take-down immediately following the reception
  • Etiquette, design, & general wedding questions Twelve hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries and vendor set up
  • Access to Wedding Emergency Kit

Full-Service Wedding Planning

  • Complimentary initial consultation meeting and up to eight meetings with Kayla with and without vendors prior to wedding day
  • Planning & organizing wedding details
  • Creative guidance with Save the Date and Invitation wording and etiquette
  • Vendor research, inquiries, quotes, & recommendations
  • Vendor/venue appointment bookings
  • Vendor contract review
  • Vendor logistical coordination and task management
  • Creation of floor plan
  • Budget recommendations, tracking, & priority outline
  • Make arrangements for wedding day hotel room blocks, etc.
  • Coordinate guest & wedding party transportation options
  • Distribute final payments & gratuities to vendors (payments provided by client)
  • Payment schedule assistance
  • Assistance establishing food & beverage menu for reception and ceremony
  • Etiquette & general wedding questions
  • Assist with design, theme, color scheme, decor concept, etc.
  • Help with selection of wedding favors
  • Help with selection of bridal party gifts (i.e. ordering & delivering)
  • Rehearsal coordination
  • Collaborative creation & distribution of itinerary to wedding party & vendors
  • Supervise & assist with ceremony & reception set-up
  • Supervise & assist with end of night take-down immediately following reception
  • Assistance returning rentals after the wedding (i.e. cake stand, linens, etc.)
  • Unlimited access to Kayla via email & phone to answer any questions or concerns
  • Coordinate large rental item pick up with venue & appropriate vendors
  • Sixteen hours of onsite wedding day assistance; will serve as point-of-contact for all deliveries & vendor set up
  • Access to Wedding Emergency Kit

Add-ons • Rentals • Design • Floral

 

Each wedding coordination package can be upgraded to include additional add-ons including rental items, design assistance, and floral packages to accommodate your specific needs.


Add-ons, rentals, design assistance, & floral packages can also be purchased separately to compliment coordination, planning, or decorations you may already have in place.


Wedding Coordination Package pricing information & customized quotes available upon request.

Meet the team

wedding coordination the swan barn door

Kayla D`Asto

Wedding Coordinator

I was born in South Chicago, but I was raised in the great state of Wisconsin. I attended Madison Area Technical College for Massage Therapy. When I attended, I made the Dean’s List the semesters I attended. I have strong communication skills and love paying attention to detail down to the smallest of ideas. I thrive when pressure is highest to help others face many different challenges.

 

With over 4 years in customer service, 3 years as a Certified Nursing Assistant, and 4 years as a medical receptionist, I strive to be prepared for any challenges in front of me. I also always try to exceed one’s expectations and provide the best customer service.

 

I recently joined the Swan Barn Door this year full of excitement, ready to make dreams come true as we make lifetime memories! I can’t wait to showcase my creativity and work ethic through The Swan Barn Door Wedding Coordination and Wedding Planning Services.

 

When I am not hard at work making your dreams come true, you can catch me spending time with my family or spending time with my two little Puggles, Moose and Bandit. You also find me watching the latest Netflix trend, working out, finding new ideas for brides, and a lot of the time spent at home with my fiancé joking and playing around. I am hardworking, detail-oriented, dedicated, and passionate about making all of you brides’ and grooms’ dream weddings come to flourish and exceed your expectations! I look forward to working with all of you amazing future brides and grooms to make this your special day – one you will never forget!

Davilee

Florist

I am a country girl through and through. I grew up in rural Wisconsin on almost 40 acres of what my dad calls “deer country”. My four siblings and I were homeschooled and spent much of our time outside playing in the yard, exploring the woods and driving ATVs. My love for flowers came at a very early age, as I always looked forward to the first dandelions of spring after a cold Wisconsin winter. I began assembling wildflower bouquets as a little girl and loved discovering different types of flowers to run back to the house to show my Mom so that she could put them into a jelly jar vase for her windowsill above the kitchen sink. I found myself always trying to be creative with flowers and nature. Whether that was picking flowers and creating arrangements with them, helping my Nana with her flower beds, or even taking pictures of flowers and landscapes when I got into photography. I couldn’t get enough!

 

In my free time, I still love to be outside! Hiking, biking and going for walks are a few of my favorite activities. I also enjoy spending time with my family and friends, shopping at some of my favorite stores, getting coffee and eating sushi. My husband and I enjoy biking together, playing games and being with our three dogs, whom are a never ending source of excitement and entertainment!

 

I put my creativity to work when I got married and I made all of my own flower arrangements and bouquets. They all turned out so well that my Mom asked me to make several of the arrangements for her wedding a year later!

 

The country setting of The Swan Barn Door made it so easy for me to see myself working there as the in-house florist because of the nostalgia that I feel just by driving up the driveway… Being surrounded by nature and a canopy of gorgeous trees makes it feel like such a homey, welcoming place!

 

I am very goal oriented and strive for excellence and perfection in everything that I do! It is so exciting for me to have the opportunity to have a job where I can put my creativity, my talents, my attention to detail, my organizational skills and my work ethic to the test to achieve something wonderful and unique for each bride that will make her special day even more memorable.

Schedule Your Tour Today

Interested in seeing our barn venue? Fill out the form below to book your tour or call us at (608) 254-5900.