Archive for Wedding Venue Tips

Great Wedding and Good Eats

The details of a wedding can seem never ending. After souring all the wedding venues in Wisconsin, you’ve decided to have a lovely, rustic-chic barn wedding. You have the decorations, invitations, colors and save the date cards all ready to go; but what about the food? Creating the perfect ambience for your wedding means creating a reception feast that reflects your big day.

Buffet or Sit Down

As you budget for your wedding reception dinner you will need to decide whether you want a buffet style reception meal or a sit-down meal. A buffet offers more food options, allowing guests to choose their own food and gives off a casual feel—perfect for a barn wedding. However, a buffet meal can mean long lines and take away from a more elegant affair.

A sit-down reception meal is more formal, requiring waiters to deliver food by the plate.  While this is the more elegant option, there isn’t much food choice for the guests and this option can sometimes be a little pricey.

Choose Your Food

As you prepare your menu, it’s easy to get carried away with all the culinary possibilities.  Remember to keep it simple as you plan. Consider two types of meat options with simple side dishes that will complement each entrée. For instance; if you choose to have a beef or chicken option, roasted potatoes, salad and rolls would pair perfectly with each.

Work with your caterer on presentation and seasoning possibilities to turn a simple dinner into a memorably delicious meal.

Keep it Seasonal

Working with seasonal ingredients will help keep the meal fresh while also protecting the budget. Seasonal fruits and vegetables usually cost less and are at the peak of freshness which will enhance your reception meal. As you plan your menu, consider different ways to incorporate seasonal items into the meal. For example; watermelon brings a crisp and sweet taste to a salad and when frozen, can be blended into cool and refreshing drink options.

Whatever menu you choose for your big day, remember to do some homework and find a good caterer who will help you be creative with your reception feast.

Barn Safety Standards and State Compliance

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Planning for your big day means planning for a day to remember, a day that reflects you and your love. While considering local Wisconsin wedding venues, especially barns, be sure to know what the location offers and what barn safety standards have been met and if they are state compliant.

Due to the popularity of Barn venues and the increase in dairy barns being converted to wedding facilities new legislation will soon be in place allowing only those who meet all safety requirements to remain open. It would be unfortunate to plan so far in advance only to be told your venue has been closed.

The Swan Barn Door was built new and complies to with all state required ADA ( Americans with Disabilities Act), Fire Sprinklers, fire alarm, path of Egress and emergency lighting requirements. All the large wooden beams including the hardwood pins with mortise and tenon joinery were engineered and approved by the State of Wisconsin. This insures the safety and comfort to the public in this commercially compliant venue, but still maintains the rustic charm found only in turn of the century timber framing.

The Swan Barn Door is open year round which means we have central heat and air, indoor ADA bathrooms and handicap accessible exterior cedar decks and a large outdoor ceremony site.

If you are looking for the rustic elegance of a barn wedding with safety and comfort for you and your guests, The Swan Barn Door can provide the necessities to make your special day the day you’ve been dreaming of without the safety concerns.

6 Tips on How to Create the Perfect Barn Wedding

It’s the day you two have been waiting for since you both said “yes”. The day you’ve been dreaming about, when you and your fiancé will stand in front of family and friends and say, “I do”. It’s the day you’ve both been prepping for with all the hopes and stress brought on by the little and not so little details. You’ve scoured local wedding venues in Wisconsin and you’ve decided that rustic elegance is what you both want. You are planning the best barn wedding of all barn weddings in Wisconsin. Now that you’ve settled on the type of wedding, a few details are needed to ensure that you have the perfect day.

Location, Location, Location
If you have your heart set on the perfect barn that’s a three hour drive from where you live, you’ll have to budget in money for a hotel for you, your family and some guests. The farther away the location, the harder it will be for guests to be there for your wedding. Look for closer barn venues if you are planning a large wedding and consider farther locations for smaller, more intimate weddings.
14237656_767721183370814_674543377281674756_nA Place for the Food
While most barn venues have areas for catering, some do not. Some locations may have full professional kitchens on site to aid in food prep while others might have a more simple set up. Find out all the details before booking a location and work out any issues with your catering service well in advance to avoid and food fiascoes.

Plan for the weather
The elements can wreak havoc on even the best planned weddings. If you are planning an outdoor ceremony on the grounds consider renting a tent for any rain, snow or extreme heat. Even if the weather is perfect, it’s better to have a tent ready than to have guests complain of sunburn.

Choose the Right Shoes
Older barns may not have finished floors and that can be murder on high-heeled shoes. Check out the floors to help you decide what kind of shoes to wear. Non-traditional shoes at a barn wedding can add to the ambiance and charm. If the flooring is an issue for your shoes, let guests know so that they can wear the right shoes as well.

Park Right Here
Parking can be an issue if you are planning a large wedding. Ask about parking, whether it’s on-site or nearby. If only off-site parking is available ask if the venue offers shuttle service to and from the wedding site. If not, you might want to consider a different locale or add room in the budget for a shuttle service.

Don’t Let the Bugs Bug Your Guests
A barn wedding usually means a more rural location and with rural locations, like working farms, insects can be a problem. Using citronella candles in decorative jars around the barn will add a touch of elegance while also deterring insects. If the location discourages candles or open flames or as an added measure of protection for your guests, consider placing small containers of insect repellent in an ornamental basket at each table with a cute note.
Keeping these tips in mind as you plan your barn wedding will turn your big day into a lovely, memorable success.  Happy barn wedding planning!

How to Reserve a Perfect Event Facility for Your Wedding or Special Event in Wisconsin Dells

Finding the right venue for your special event can be an overwhelming and stressful task. Be ready when you meet with the facility manager with a list of questions so you can compare and pick the perfect event facility that meets all of your needs and dreams!

Questions To Ask Your Wedding Venue

  1. Do you have my date available?
  2. How many people can the space hold? Is that number seated or standing?
  3. What is the fee for renting the space?
  4. What exactly does this fee include? Venues range from just a room rental rate to an all-inclusive (catering, tables, chairs, linens, lighting, etc.)
  5. What is excluded from the rental fee? How many hours does the rental rate include?
  6. How much is an additional hour?
  7. How many parking spots are available for guests?
  8. Can we rent additional parking spacing if needed?
  9. Can I use any vendor or do you have a list of preferred vendors?
  10. Do you do all set up and tear down of items you provide?
  11. If the ceremony and reception will be heldin the same space will you have enough time and staff to make this a seamless transition?
  12. When can I begin set up on my wedding day?
  13. If we have an outdoor element do you provide a back-up location if the weather is bad?
  14. Are there any restrictions on use of the space? Often times you can’t hang from the ceiling or use open flame candles.
  15. Are there restrictions on photography or videography?
  16. Are there any noise restrictions?
  17. Do I need to get any permits or insurance for the wedding?
  18. Is there a bridal room and a grooms suite?
  19. Can I see a sample of items you provide? This is often tables, chairs, linens, and china.
  20. How much is the deposit?
  21. When is the balance due?
  22. What forms of payment do you take?
  23. What is your cancellation policy?

We at The Swan Barn Door hope your event planning results in a fabulous occasion with lots of memories created! Check out our Amenities list at www.theswanbarndoor.com/amenities.

 

Think our barn would make an ideal venue for your wedding or event?